Knowing which is right for your business needs is key and if you are considering going for Office 365 there are a few things to think about first. Here are some issues to consider when making your choice:
If your business has already invested heavily in an on-premise solution rather than Office 365 it makes more sense for you to stick with the existing system and get value for money – don’t move systems for the sake of it.
If you have a range of other applications on-premise which will continue to require IT support then it is logical to keep Exchange on-premise as well. In this situation, Office 365 is not your best choice.
If your broadband service is less than reliable Office 365 won’t be able to work effectively so you will be better off sticking with an on-premise service instead.
Has your current version of Office reached the end of its lifespan? If so then consider replacing it with Office 365 – you won’t lose anything if it needs replacing anyway.
It’s worth looking at the long term costs for both systems, say over five years. It will change depending on the size of your company and needs, however Office 365 often works out more costly.
If most of your users only use email, and don’t need the full Office licence then you should look at Office 365 as there are a variety of licence types with flexible offers.
If you are just starting out from scratch then a Cloud-based system like Office 365 is the best choice – you will have no IT maintenance or additional hardware.
If you have a workforce made up of remote staff then Office 365 is one of the best choices as it provides amazing flexibility. It allows staff to work anywhere and on any device with an internet connection.
Both on-premise and cloud solutions offer back up tools and emergency recovery options.
You might find some customers have concerns if you are storing confidential and sensitive data within a Cloud-based system.
If you choose an on-premise solution you can generally continue working even if your internet connection were to drop out. A Cloud-based system requires internet to work.
If you always want to have the latest version of Office then the 365 solution updates regularly at no extra cost.
Hopefully this list of questions will help you to consider all of the variables before making your choice but if you would like to get expert advice then why not give our team at Clifton IT a call? We will come up with exactly the right solution for your individual business needs.
If you are unsure of what IT requirements you have, or how to upgrade your existing system, book in for a free IT health check. We will assess all of your systems and plans and come up with a solution for your individual IT needs.